Effective communication is very vital in the business environment because without it, it is almost impossible to get things done. The internet has greatly revolutionized the manner in which people in business environments communicate. Because of the internet, people can communicate in different ways, for example, through intranets. Corporate intranets are very vital because they make it possible for employees to communicate and work securely from pretty much any location. There are numerous benefits that corporate intranet systems bring to a company.
Once an intranet system is up and running, the need for paper-based communication drastically reduces. One way in which this is achieved is through digital publishing of documents in a location that all authorized employees can access. This of course eliminates the need for printing — an undertaking that is usually very expensive.
Paper-based communication tends to be very monotonous, uninteresting and uninspiring for the simple fact that it lacks variety as far as presentation is concerned (only paper is used). Corporate intranet systems, on the other hand, make it possible for employees to view documents and presentations in quite a number of formats including audio, video and other interactive formats.
Provided an intranet system is implemented correctly, productivity is guaranteed increase. This is because these systems make things simpler. Of course, the biggest impact will be felt on the communication end of things — employees will find it is easy to pass information from one end to the other because of increased openness, and as result, they will be able to get more work done.
In a paper-based business environment, a lot of time is usually spent passing information from one department to another; this tends to affect productivity. With an intranet system, however, things get done much faster. Instead of printing memos and distributing them throughout the office, one simply types the required message on one computer and then distributes it via email or chat with the click of a button. An intranet also speeds up the process of collecting information from employees.
For example, if the human resource department needs to carry out a survey about the general working experience then all they have to do is create an online form with all the necessary fields and then make it available to everyone at the place of work via the intranet. The employees will then take part in the survey simply by filling out the required fields. Once submitted, the authorized persons can have access to the results from the central server. This will take a fraction of the time that paper-based surveys do.